7 mistakes to avoid when planning a party
When you are planning a party for whatever event that in the works, you definitely desire that it will go as smoothly and successfully as possible. Usually though, there are some mistakes that people make when planning the party that ultimately lead to an unsuccessful day. Some oversights may seem minor at the planning stage but they lead to little enjoyment of the day for you and your guests. Below are some 7 mistakes that you need to avoid if your wish is for a satisfactory event;
1. Planning without a guest
list; this will usually have the effect that you do not send invites to all those who should be coming to the birthday or graduation celebration. You might miss out on inviting an important person. Have someone help you come up with the guest list.
2. Sending late invitations
and giving insufficient information to invited guests; obviously, you need to give invited guests sufficient time for them to plan for attending the party. A month or three weeks on average is neither too early nor too late. Ensure that the invitation bears such details as the venue and simple directions to find it, the time of commencement of the party, contacts to reach you by in case of any eventuality, what you expect them to bring along and the theme of the event if it needs to influence their choice of dressing.
3. Failing to meet the needs of invited guests; in your organisation of the party, you will have to consider the guests who will be coming and meet their needs as much as possible. For example, children will need a different set-up from that which adults invited to an engagement party will require. Knowing what your guests will need will inform several decisions that you make. Failure to adhere to this may result in uncomfortable guests.
4. Not making early arrangements for all necessary equipment, help and location; if you will need sound systems, ensure that you secure them early enough. Catering services all need to be booked early enough. If the event will be held away from your home, be sure to book it before sending invitations.
5. Failing to request for response to your invitation; do not leave out the ASVP section in your invitation. Give clear contacts for them to confirm attendance or otherwise. This will help you make proper arrangement for sufficient food and drinks even if a few fail to respond.
6. Failing to pick a theme; having a theme will help you with the planning. Your invited guests will also know how to attend the party when they know the theme of the day, however simple it is.
7. Not having back up plans for the day in case something fails; you need to have an idea how entertainment will be handled should your sound system fail. If you will be hosting the party outdoors, it would be wise to remember that rain can pour at any time. The success of a party will be determined right from the planning stage. You will need to have help if you are to avoid all possible mistakes.
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Autuor: Katsu Nojiri